The Inter University Council For East Africa



Vacancy of Senior Personal Secretary (G5)
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588.96 kB
30 April 2018




Background Information

The Inter University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the region.  IUCEA is charged with a number of responsibilities among them being to coordinate academic and research activities jointly undertaken by Partner states and member university institutions.  The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.

In order to fulfill its current mandate and to meet all its objectives and planned activities, IUCEA now wishes to recruit one staff at the Secretariat for the post of Senior Personal Secretary (G5). Applicationsare invited from qualified Ugandan nationals.


Description of the Position 

Job Title:            Senior Personal Secretary

Salary Grade:   G5

Reports to:        Executive Secretary

Office:                  Executive Secretary’s Office


Duties and Responsibilities

(a)        Managing the Executive Secretary’s office, providing secretarial services and ensuring security of the office and information

(b)        Providing administrative support for official travel arrangement, including itinerary, clearance, tickets and other necessary documents for the Office.

(c)         Arranging for timely requisition for office supplies and stores

(d)        Facilitating information sharing between various Offices and stakeholders

(e)        Preparing high quality briefing materials for meetings and appointments and taking  minutes and dictation

(f)          Coordinating office functions with other Executive offices/Divisions

(g)        Receiving, attending to and direct customers/visitors appropriately

(h)        Drafting responses to correspondences for the Executive Secretary

(i)          Maintaining good customer relations with employees, customer and the general public

(j)          Arranging appointments and meetings as appropriate, including arranging agendas and programmes for meetings under the Executive’s docket and make follow-up on deadlines, commitment made and action taken

(k)        Creating and maintaining appropriate record and filing sub-system for the Office

(l)          Responding to/directing incoming/outgoing calls/mails and liaise with the Registry in regard to incoming and outgoing correspondence

(m)      Transcribing and drafting official correspondences, memoranda etc.

(n)        Recommending appropriate system for streamlining office operation

(o)        Performing any other duties as Management may assign from time to time



Submission of Applications

The deadline for submission of applications to the IUCEA Secretariat is Friday18th May, 2018. Three copies of application letters should be accompanied with the following:

(i)           Certified copies of the applicants certificates, diplomas or degree awards

(ii)         Up to date and comprehensive Curriculum Vitae

(iii)       Addresses of three referees, one of which should be the current immediate supervisor.


Applications marked “APPLICATION FOR THE POST OF SENIOR PERSONAL SECRETARY in soft or hard copy (by hand or courier) be addressed to:

The Executive Secretary

Inter-University Council for East Africa

Plot M833, Kigobe Road, Kampala, Kyambogo

P.O. Box 7110, Kampala, Uganda

Tel: +256 773181662

Email: Download pdf

Call for applications for Project Coordinator of ACE II - P4
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407.46 kB
12 January 2018

Call for applications for Project Coordinator of ACE II

The IUCEA Secretariat as the host of the Regional Facilitation Unit of ACE II hereby invites applications from qualified candidates from ACE II participating countries and beyond, for the post of Project Coordinator with the following terms of reference: 

Grade: P4 

Job Reports to: Executive Secretary of IUCEA 

Job Supervises: Information and Communication Officer, Monitoring and Evaluation (M&E), Procurement Assistant, Audit Assistant, Project Accountant, other project staff and consultants and technical experts hired by the ACE II Project. The deadline for submission of applications to the IUCEA Secretariat is 9th February 2018.  Download complete announcement

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